AGM 2016

UCT - AGM invitation - U News

Agenda

• Approval of the 2015 AGM minutes
• Chairpersons report
• Project Managers Report
• Election of board members
• Any other business, as agreed by the Chairperson

Draft Minutes of AGM – 30 November 2015

Membership lapsed?

Don’t worry, you can download a membership form HERE or sign up at the AGM.  Ben will be around prior to the meeting to accept new/renewing memberships.  Annual membership is £3 or sign up for 5 years at £15.

Information on voting

Every member shall have one vote, which (whether on a show of hands or on a secret ballot) may be given either personally or by proxy.

~ A member who wishes to appoint a proxy to vote on his/her behalf at any meeting

(a) shall lodge with the company, at the company’s registered office, a written instrument of proxy (in such form as the directors   require), signed by him/her; or
(b) shall send by electronic means to the company at such electronic address as may have been notified to the members by the company for that purpose, an instrument of proxy (in such form as the directors require);
providing (in either case) the instrument of proxy is received by the company at the relevant address not less than 48 hours before the time for holding the meeting (or, as the case may be, adjourned meeting).

~ A member shall not be entitled to appoint more than one proxy to attend the same meeting.
~ A proxy need not be a member of the company.
~ A proxy appointed to attend and vote at any meeting instead of a member shall have the same right as the member who appointed him/her to speak at the meeting.
~ If there are an equal number of votes for and against any resolution, the chairperson of the meeting shall be entitled to a casting vote.
~ A resolution put to the vote at a general meeting shall be decided on a show of hands unless a secret ballot is demanded by the chairperson and at least one third of the persons present at the meeting and entitled to vote, whether as members or as proxies for members); a secret ballot may be demanded either before the show of hands takes place, or immediately after the result of the show of hands is declared.
~ If a secret ballot is demanded, it shall be taken at the meeting and shall be conducted in such a manner as the chairperson may direct; the result of the ballot shall be declared at the meeting at which the ballot was demanded.